GAPP Reporting Rhythms

How often do you check your email? How often do you post on social media? These are good first gauges for determining capacity to regularly report in GAPP. Depending on the quantity of ministry activity, your reporting rhythms will adapt accordingly. Remember, your data in GAPP is only as good as you make it! Talk with your coach or your team administrator about expectations for your personal or team reporting rhythms. 

Possible rhythms based on Great Commission Task components: 

• Entry: Daily to weekly 

• Evangelism: Daily to weekly 

• Discipleship: Weekly to bi-weekly or even monthly 

• Healthy Church Formation: Monthly to quarterly 

• Leadership Development: Monthly to quarterly 

• Exit: Quarterly to annually 

Possible rhythms based on quantity of information or activity: 

• Immediately: Activities that happen outside of your regular rhythm of ministry, or that have many details to remember, are best reported as soon as possible  

• Examples: Baptisms, normal Bible study with a lot of new visitors, a large outreach event, etc. 

• Daily: Activities that happen multiple times a day/week 

• Examples: Language Study or evangelism 

• Weekly: Activities that happen regularly, or at scheduled times throughout the week  

• Examples: discipleship meetings or training events 

• Monthly: Activities that happen less regularly or that have repeated/constant details and information.  

• Examples: distributions, teaching, trainings, retreats, conferences 

• Quarterly: Activities that take more time and require consistent evaluation along the way  

• Examples: assessing church health, preparing for exit/entrusting to partnership, semester-based theological education 

• Annually: Activities that happen over a prolonged period or might not come to fruition in your term.  

• Examples: church or exit assessments 

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