Workspace Roles and Permissions

Your GAPP Workspace will have different members with different roles. You will want to be sure that you give each member the correct level of permission to view, create, and edit activities and churches, manage settings, and manage the Workspace Library.

When you invite a new workspace member you can select which role or roles you want the member to have, and you can also edit the member’s roles anytime in the future. Members may be assigned more than one role.

Workspace roles are different from Team Member Roles and are assigned independently of a member’s Team Roles. See Team Member Roles and Permissions for more details.

To Edit a Workspace Member’s Role

Select the Workspace
Select Members
Select the Edit icon for the member whose role you want to change
Select the appropriate role or roles
Select Save

Basic Summary of Roles

“Member”: The default workspace role. Members can be invited to join teams in this workspace, and depending on their team roles, can view some teams, members, and data within the workspace.
“Viewer”: View all teams, members, and data within the workspace.
“Creator”: Create and manage workspace templates and questions.

“Administrator”: Do all things in a workspace, including managing members, settings, permissions, and templates.
“Owner”: Do all things that an administrator can do and delete the entire workspace.

Detailed chart of the functions each role can perform

	Owner	Administrator	Creator	Viewer	Member
Create workspace invites	Yes	Yes	No	No	No
Create workspace teams	Yes	Yes	No	No	No
Delete owned workspace(s)	Yes	No	No	No	No
Freeze members from the workspace	Yes	Yes	No	No	No
Manage workspace details	Yes	Yes	No	No	No
Manage workspace invites	Yes	Yes	No	No	No
Manage workspace library	Yes	Yes	Yes	No	No
Manage workspace member access	Yes	Yes	No	No	No
Manage workspace members	Yes	Yes	No	No	No
Manage workspace owner access	Yes	No	No	No	No
Manage workspace teams	Yes	Yes	No	No	No
Merge workspace members	Yes	Yes	No	No	No
Read workspace members	Yes	Yes	No	Yes	No
Read workspace teams	Yes	Yes	No	Yes	No
Workspace API access	Yes	Yes	No	No	No
Create child teams	Yes	Yes	No	No	No
Create team activities	No	No	No	No	No
Create detached team members	Yes	Yes	No	No	No
Create team invites	Yes	Yes	No	No	No
Freeze members from the workspace	Yes	Yes	No	No	No
Manage child teams	Yes	Yes	No	No	No
Manage team activities	No	No	No	No	No
Manage team details	Yes	Yes	No	No	No
Manage team invites	Yes	Yes	No	No	No
Manage team member access	Yes	Yes	No	No	No
Manage team member primary team	Yes	Yes	No	No	No
Manage team members	Yes	Yes	No	No	No
Read team activities	Yes	Yes	No	Yes	No
Read team details	Yes	Yes	No	Yes	No
Read team members	Yes	Yes	No	Yes	No
Read team subteams	Yes	Yes	No	Yes	No
Team activities transfers	No	Yes	No	No	No

GAPP Service Desk

Workspace Roles and Permissions

To Edit a Workspace Member’s Role

Basic Summary of Roles

Detailed chart of the functions each role can perform

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