Your GAPP Workspace will have different members with different roles. You will want to be sure that you give each member the correct level of permission to view, create, and edit activities and churches, manage settings, and manage the Workspace Library.
When you invite a new workspace member you can select which role or roles you want the member to have, and you can also edit the member’s roles anytime in the future. Members may be assigned more than one role.
Workspace roles are different from Team Member Roles and are assigned independently of a member’s Team Roles. See Team Member Roles and Permissions for more details.
To Edit a Workspace Member’s Role
Select the Workspace
Select Members
Select the Edit icon for the member whose role you want to change
Select the appropriate role or roles
Select Save
Basic Summary of Roles
“Member”: The default workspace role. Members can be invited to join teams in this workspace, and depending on their team roles, can view some teams, members, and data within the workspace.
“Viewer”: View all teams, members, and data within the workspace.
“Creator”: Create and manage workspace templates and questions.
“Administrator”: Do all things in a workspace, including managing members, settings, permissions, and templates.
“Owner”: Do all things that an administrator can do and delete the entire workspace.
Detailed chart of the functions each role can perform
| Member | Viewer | Creator | Administrator | Owner |
Freeze members from the workspace | No | No | No
| Yes
| Yes |
Manage workspace details | No | No | No
| Yes
| Yes
|
Create workspace invites | No | No
| No
| Yes
| Yes
|
Manage workspace invites | No
| No
| No
| Yes
| Yes
|
Manage workspace library | No | No
| Yes
| Yes
| Yes
|
Manage workspace member access | No
| No
| No
| Yes
| Yes
|
Manage workspace members | No
| No
| No
| Yes
| Yes
|
View workspace members | No
| Yes
| No
| Yes
| Yes
|
Manage workspace owner access | No
| No
| No
| No
| Yes
|
Create workspace teams | No
| No
| No
| Yes
| Yes
|
Manage workspace teams | No
| No
| No
| Yes
| Yes
|
View workspace teams | No
| Yes
| No
| Yes
| Yes
|
Delete workspace | No
| No
| No
| No
| Yes
|