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This web-version of the manual is under construction, but you can download an offline PDF version here:
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In this manual, you’ll learn about the concepts of how to find and use templates, information about pre-built GAPP templates, how to create and customize your own templates, how to release templates to teams. Along the way, this manual will include best practices and real-world use-cases for templates to help you and your organization supercharge your GAPP Workspace.
GAPP is a product of Ta Ethni, LLC. More information can be found at https://taethni.com/gapp
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Clicking the Library menu item under the Workspace menu brings up the following Template Library screen:
Figure 2 - The Workspace Template Library interface
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The templates assigned to a team are found by clicking the “Settings” menu item in the “Team” menu (Figure 6). And then selecting the “Templates” page (Figure 7).
Figure 7
Unless the template is marked Locked or Private by the Workspace Creator or Administrator, Team administrators can control which templates appear for their team by accessing them within their Team Settings page.
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Click on the “+ Templates” button on the Template Settings screen.
A list of available templates is listed. From this screen you can:
Click the “eye” button to preview the template
View the Name, Activity Type, Core Taks, and Public/Private status of the template
Add the Template to a team
Select the checkbox beside the template(s) you would like to add to the team
Once selected, the “Add (#) Templates” button appears. Click this button to add (#) templates.
Select either:
“This Team Only” – Adds the template(s) only to the selected team
“All Descendant Teams” – Adds the template to the selected and all sub teams
(If applicable) “Add Descendant and Org Teams” – Adds the template to the selected and all sub teams within [specific organization]
When complete, you can test this by accessing the Activity Picker for this team.
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Access the Template Settings screen and click the red “Trash Can” icon
Select either:
“Delete for this Team only” – This removes the Template (does not delete the template from the Template Library) from the Activity Picker of that team. Note: Deleting a Template on this screen DOES NOT remove any previously entered activity data within GAPP.
“Delete for all subteams” – This removes the Template from the current team and all sub teams. Note: As above, this DOES NOT delete the template in the Template Library, nor does it delete any previously entered activity data.)
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After the “Activity Type” has been selected, enter any tags, and then press the “Create” button in the lower right corner of the dialog box.
Tags are recommended when creating or copying templates because they allow for easy identification of a template from the list of templates that can be assigned to teams. If a customized template was made for one region of the world or one or more teams, adding tags can help identify which template is which, especially if both templates were intentionally left with the same template name, like “Gospel Conversation”.
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Switch between “Library” and “Controls”
Toggle the Global Library questions on and off (Custom questions you later create will appear when this toggle is off).
Filter by the Core Task type or “Universal” questions. (Each Activity Type is assigned a Core Task category, and global questions follow that category.)
Filter the list of questions by its control (question) type.
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Pro tip: One of the easiest ways to test the form and function of the question types is to use the “Preview” function for the Global Templates. The question type icons will help you discover which type of question you’re previewing.
Important Note: The “Location” question is always the first question and cannot be disabled, removed, or hidden.
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The “Find a people group” selector allows a user to search pre-defined people groups, and will automatically fill in the People Name, Language, Religious Background, and Country.
Important Note: In general, using the “People Group and Segment Details” group is the preferred method of selecting a people group.
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To publish (or unpublish) a template, click on the template and use the Publish / Unpublish button in the upper right of the template configuration screen.
Important Note: If you Unpublish a template, regardless of its settings, it will no longer be available for use in the Workspace.
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Note: If you have setup multiple rules, you have the option of selecting if Any or All of the rules must match to trigger the action.
Actions begin by defining the “Do” condition. Possible values are:
- Show: Reveals a hidden question
- Hide: Hides a question
- Mark as Valid: Validates the input of a question
- Mark as Invalid: Alerts the user of invalid input. The user must change their answer.
See Figure 23: In this example, if our Rule is trigged (see Figure 22), then the hidden Comments field will now show and allow user input.
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Core Task Category | Activity Types |
ABIDE | Abiding (Tracks of Bible Reading, Praying, Memorization, and other Spiritual Disciplines) |
  | Human Needs (Tracks any type of human needs project such as Education, Sanitation, Disaster Relief, Medical, etc.) – Note: This activity type allows recurring. Language Learning (Tracks of languages and hours spent learning them) Media Response (Tracks Digital Engagement Responses) Outreach Event (Tracks of any type of event that reaches out to neighbors or community). Note: This activity type allows recurring. People and Place Survey (Allows research and helps engagement of people groups) Place of Worship Survey (Allows research and identification of all places of worship of interest) Prayer Walk (Tracks intentional prayer walks) Resource Distribution (Tracks bible, tract, SD card and other resource distributions) Show Film (Tracks Films shown) Business Entity Work (Tracks of BAM work) |
  | Gospel Conversation (Tracks evangelism) |
  | Baptism (Tracks Baptisms) Discipleship or Training (Tracks Discipleship both personal and large group trainings) |
  | Group or Church (Tracks church health and metrics and allows for customized mapping symbology and logic) |
  | Leadership Development (Tracks Leadership development both personal and larger group) |
  | Church Assessment (Base template for assessing church health based on Member assessments) Church Member Assessment (Base template for assessing church members spiritual health and maturity) |
  | Field Activity Report (Base template for research and tracking other work not done by those in this workspace) |
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The special layout editor allows a Workspace Administrator or Creator to edit the appearance of how the church circle is drawn, including the icons, colors, and position of those icons. The same conditional logic covered in the “Creating Template Rules and Logic” is allowable here.
Important Note: Careful thought and much global agreement has gone into the default layout here, so it is advised to think carefully before changing this.
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